Parental Leave Policy
Last Updated 14 Jan 2017 in Family Friendly
Colleagues at least with one year’s service can apply to take up to 18 weeks’ unpaid parental leave for each child they have. This can be taken at any time before the child turns 18.
Key points covered:
Examples of when you may wish to take parental leave
How much notice you need to give of your intention to take parental leave (21 days)
How the Society will deal with requests
How to apply for parental leave
About this Policy
The Purpose of this Policy is to support colleagues in balancing their work and family commitments by outlining how colleagues can request unpaid parental leave from work.
Parental leave is a period of unpaid, planned time off work to care for your child. If you need to take short periods of leave without notice to look after your child in an emergency, please refer to our Emergency Leave Policy.
Parental Leave is different to Shared Parental Leave, which lets parents share leave during the first year of their child’s birth or adoption placement – see the Shared Parental Leave Policy for more information.
This Policy applies to all employees (whether employed on a full-time, part-time, fixed term or permanent basis). It does not apply to agency workers or self-employed contractors.
This policy does not form part of any colleague’s contract of employment and we may amend it at any time.
Who is Responsible for this Policy?
All colleagues are expected to follow the guidelines set out in this policy. Colleagues are encouraged to speak with their line manager in the first instance if they need assistance with this policy.
All managers must treat colleagues fairly and consistently in accordance with this policy. If managers require support or assistance, they should contact the relevant HR advisor.
Colleagues with at least one years’ continuous service, who are responsible for a child under the age of 18 are entitled to take up to 18 weeks’ unpaid parental leave to care for their child. Colleagues can take up to 4 weeks of this leave in any one year. This leave is per child and both parents can take parental leave for the same child.
Any parental leave taken while working for another employer counts towards the 18 week entitlement. If colleagues have taken parental leave during previous employment, they should provide details to their line manager.
Leave can start once the child is born or placed for adoption with the colleague or as soon as the colleague has completed one years’ service, whichever is later.
The limit on the amount of parental leave which each parent can take in a year is 4 weeks for each child.
Leave must be taken in units of whole weeks rather than individual days, but leave can be taken as individual days where the child is disabled.
Colleagues must provide written notification of their intention to take parental leave by submitting a Parental Leave notification form (form PARL1) to their line manager and to MaternityPaternity@midcounties.coop.
Colleagues must give 21 days’ notice before the start of their parental leave, and must also confirm the date when the period of parental leave is due to end. This also applies to colleagues who wish to take parental leave immediately after their maternity, paternity adoption or shared parental leave ends.
Where a colleague wishes to take leave immediately following the birth or adoption of a child, notice must be given to the Society 21 days before the “expected week of childbirth” or notification of placement in the case of adoption.
Although we will always try to accommodate a colleague’s request for parental leave, the Society has the right to postpone a requested period of parental leave for up to six months where the requested leave would unduly disrupt our business. The Society will not postpone parental leave if a colleague has requested it to start immediately on the birth or adoption of a child.
Terms and Conditions and Benefits During Parental Leave
Whilst on parental leave, the contract of employment continues in force. All the terms and conditions of the contract continue with the exception of salary. Colleagues will continue to accrue annual leave during their parental leave and should, therefore, agree with their line manager to take leave in accordance with normal procedures.
For details of how pension is treated during parental leave please contact the pensions office on 01926 516009.
At the end of the parental leave period, the colleague has the right to return to the same job as before, or if not practicable, to as similar job as possible with the same or better status and terms and conditions.
If colleagues have any questions regarding or require additional support, you should speak to your line manager. Alternatively, you can contact the HR advisor for your business group, or contact the HR advice line on 01926 516469.
Parental Leave Policy
Date of last review: